Med Spa Management Software: Booking, Packages and Client Records

Med spa management software should run booking for treatments, sell and track packages, collect signed consent before every procedure, and keep client records in one place, with payments and reminders handled automatically. The right choice depends on how medical your treatments are: injectables and lasers need stronger consent and charting than facials and massage.

Below we cover what an aesthetic clinic needs from its software, compare three med spa platforms with pricing verified on 10/10/2026, and explain where Prexella fits.

What a med spa needs from its software

A medical aesthetic clinic sits between a salon and a medical practice. That shows up in five requirements.

1. Treatment booking. Different treatments need different lengths, rooms, devices and providers. Med spa appointment scheduling software must respect all of them.
2. Packages and memberships. Laser hair removal, microneedling and facial programs are sold as series. The system has to track sessions used and remaining.
3. Consent before every procedure. Clients sign treatment-specific consent, and the signed record needs to be retrievable later.
4. Client records. Treatment history, notes, products used and, for many clinics, before-and-after photos.
5. Marketing. Aesthetic clients are won and kept through reviews, promotions and rebooking campaigns.

How clients find an aesthetic clinic

Most new aesthetic clients start with a local search: "aesthetic clinic near me", "skin aesthetics near me", "aesthetic treatments near me" or "best aesthetic clinic near me". Some search by provider type, such as an aesthetic doctor, a cosmetic skin clinic or an esthetic clinic, and some by business type or service: an aesthetic center near me, a medical & aesthetic clinic, an aesthetic laser center. Whatever they type, they land on your website and want to book in a few taps.

That makes booking part of marketing. A clinic whose booking page is fast, mobile-friendly and branded converts more of those searches than one that sends clients to a third-party page or asks them to call. Med booking software that lives on your own domain also keeps the bookings, reviews and links associated with your brand.

The market

Aesthetic services are growing quickly. The U.S. Bureau of Labor Statistics counted about 104,200 skincare specialist jobs in 2025 and projects 9% growth from 2025 to 2035, much faster than average; 52% work in personal care services, 29% are self-employed and 6% work in offices of physicians (BLS Occupational Outlook Handbook, accessed 10/10/2026). Many of those self-employed specialists run small aesthetic centers where one system has to do everything.

Med spa management software compared

Pricing verified on 10/10/2026 from each vendor's official pricing page.

Platform	Starting price	How it scales	Forms and charting	Packages and memberships	Marketing
Boulevard	Essentials $143/mo, 1 location, up to 5 providers	Per location; Premier $234/mo and Prestige $328/mo are new-customer fall offers	Forms included on Prestige, otherwise an add-on from $65/mo per location	Feature page linked; plan inclusion not stated	Automated campaigns; texts and email blasts by allowance
Mangomint	$120/mo per location plus $10 per user	Per location and per user	Forms & Charting listed as a core feature	Memberships & Packages listed as a core feature	Marketing add-on from $30/mo
GlossGenius	Medspa Practice Essentials $168/mo ($148 billed annually)	Practice Advanced $298/mo ($248 annually), unlimited providers	Not listed in the plan grid text we fetched	Not listed in the plan grid text we fetched	Not listed in the plan grid text we fetched
Prexella	Flat fee, quoted on a demo	Same price as you add providers	E-signed consent forms with audit trail; no photo charting	Packages and prepaid session credits	Built-in marketing suite and newsletter

GlossGenius lists a flat 2.6% card processing rate on all plans. Boulevard notes that its Premier and Prestige prices are limited-time offers for new customers.

Cost for a three-provider med spa

Here is what the listed prices mean for a single-location med spa with three providers, at the list prices verified on 10/10/2026.

Platform	How the price builds up	Monthly
Mangomint	$120 per location + 3 users × $10	$150, plus marketing add-on from $30 if needed
Boulevard Essentials	$143, up to 5 providers	$143; Forms add-on from $65 extra
GlossGenius Practice Essentials	$168 monthly ($148 billed annually)	$148–$168
Prexella	Flat fee for the practice	Quoted on a demo

Card processing comes on top of every subscription and often costs more than the software. GlossGenius lists a flat 2.6%; compare processing rates on the other platforms directly with each vendor.

Boulevard

Boulevard is a premium platform for larger salons, spas and med spas. Essentials covers one location with up to five bookable providers; higher tiers add unlimited professionals and, on Prestige, the Forms add-on. Choose Boulevard if you run a high-volume spa or multi-location aesthetic brand and want polished client-facing booking.

Mangomint

Mangomint prices per location plus per user, with forms, charting, memberships and packages listed among core features. Choose Mangomint if you want charting and memberships without stepping up to an enterprise plan.

GlossGenius

GlossGenius has separate Medspa & Aesthetics plans alongside its beauty plans, with a flat card processing rate. Choose GlossGenius if you are a smaller med spa that values simple pricing and an integrated payments rate.

Where Prexella fits

Prexella is practice management software for private-pay practices, and it also has a separate edition for salons, spas and aesthetic clinics. Several of its core features carry straight over to aesthetic clinic management software:

• Online booking with card checkout on your own domain, with server-side checks so two clients cannot take the same slot.
• Packages that book a series of dates in one checkout, and prepaid session credits with low-balance reminders.
• Consent forms signed electronically, with an e-signature audit trail: consent statement, typed name, drawn signature, timestamp, IP address and browser.
• Promo codes at booking for seasonal offers.
• Reminders the day before each appointment.
• White-label branding on booking, the client portal and every email.
• A marketing suite for recording ad results, scripting video and sending newsletters.

What it does not do: Prexella does not include before-and-after photo charting, injectable lot tracking, inventory or retail point of sale. If those drive your day, Boulevard or Mangomint are better fits. If your priority is booking, packages, consent and your own brand, ask about Prexella's aesthetic-clinic edition on a demo.

Running packages without losing track

Packages are where med spas make and lose money. A six-session laser package sold in January needs to be tracked through every visit, with the remaining balance visible to the client and the front desk. When tracking lives in a spreadsheet, sessions get missed, double-counted or forgotten when the package expires.

Med spa management software should:

• Sell the package at checkout and record what was bought.
• Count down each session automatically when it is completed.
• Show the client their remaining sessions in a portal or on receipts.
• Remind the client to book when sessions remain unused.

In Prexella, packages book a series of dates in one checkout, prepaid credits are drawn down as sessions are completed, and clients get an email when their credit balance runs low or their package is about to end.

A consent workflow for treatments

Consent is not a one-time intake document in an aesthetic clinic. Many treatments need their own consent, and some need it renewed. A reliable workflow looks like this:

1. At booking: the client receives the general intake and the consent for the treatment they booked.
2. Before the appointment: the system reminds the client to sign anything outstanding.
3. At the appointment: staff confirm the signed consent on the client record before starting.
4. Afterward: the signed copy stays on the record with its audit trail.

Rebooking and retention

Aesthetic results depend on series and maintenance, so rebooking is the core of revenue. The best aesthetic clinic management software makes the next appointment easy to book before the client leaves, sends reminders when maintenance is due, and supports promotions for lapsed clients. Track how many clients rebook within their recommended interval; it is the single best measure of whether your system is working.

Checklist: choosing med spa software

• Treatment-specific booking with the right provider, room and length
• Packages and memberships tracked to the session
• Consent signed electronically before each procedure, with an audit trail
• Treatment notes and, if you need them, before-and-after photos
• Card payment or deposit at booking
• Automated reminders and rebooking prompts
• Promotions and promo codes
• Your brand and domain on booking and emails
• Clear pricing per location, per provider or flat
• Privacy safeguards, and a business associate agreement if you are a HIPAA-covered entity

The U.S. Department of Health and Human Services explains when a vendor counts as a business associate. Med spas that bill insurance electronically for any service are more likely to be covered entities; check with your advisor.

Choosing for a single-provider studio

Many aesthetic businesses start with one provider. For a solo injector, esthetician or laser specialist, the priorities are simpler: a booking page that converts local searches, consent signed before every treatment, packages tracked to the session, and reminders that keep the calendar full. Enterprise features such as multi-location reporting, payroll and complex room scheduling add cost without helping.

At that size, compare the starting tiers in the table above, and look closely at what is included versus sold as an add-on, especially forms. A solo studio that needs to add a forms module at $65 a month should count it as part of the base price.

Reviews and reputation

Aesthetic clients read reviews before booking. Your software should make it easy to ask for a review after a completed treatment, at the moment the client is happiest with the result, and should never gate or filter which clients are asked. The Federal Trade Commission's guidance on endorsements, influencers and reviews covers rules on reviews and endorsements that apply to every clinic.

Common mistakes with reviews and promotions

Rewarding only positive reviews. On August 14, 2024, the Federal Trade Commission announced a final rule banning fake reviews and testimonials. It bars offering compensation or incentives conditioned on a review expressing a particular sentiment, and lets the FTC seek civil penalties against knowing violators. A "free add-on for a five-star review" promotion falls squarely inside it. Ask every client for an honest review, or none.

Hiding negative reviews. The same rule bars claiming that a review section shows all or most reviews when negative ones have been suppressed based on rating or sentiment.

Unclear package terms. If packages expire or are non-refundable, say so at checkout and on the receipt. Disputes over unused sessions usually come from terms the client never saw.

Med spa vs medical practice software

Some medical and aesthetic clinics run cosmetic services alongside medical care. In that case, med management software for the medical side (an EHR with prescribing and charting) may sit beside a med spa platform for the aesthetic side. Choose based on where most of your revenue and risk sits.

For practices that are mostly therapy, counseling or coaching with a wellness offering, see the broader comparison in SimplePractice alternatives, and how coaches sell packages on the life coaches page.

Bottom line

Choose med spa management software by how medical your treatments are. Injectables and lasers need strong consent, charting and records; facials and body treatments need excellent booking, packages and marketing. Compare pricing per location and per provider at next year's size, and make sure booking runs on your own brand, because that is where your local searches turn into appointments.