Who it's for
Client Management Software for Coaches and Life Coaches
Prexella is client management software for coaches who sell sessions and packages: online booking with card checkout, prepaid credits, a client portal and a marketing suite, all under your own brand and domain.
- Runs on your own domain
- Prepaid packages and credits
- Card checkout at booking
- Built-in marketing suite
Last updated 10/10/2026 · Competitor pricing and features verified 10/10/2026
Why coaches outgrow a calendar link and a payment link
Most coaches start with a free scheduling link, a payment link and a spreadsheet. It works for the first dozen clients. Then packages need tracking, renewals depend on you remembering to email, discounts are applied by hand, and none of it carries your brand. Client management software for coaches puts the booking, the payment, the package balance and the client's history in one record.
Prexella does that on your own domain. Clients book, pay and manage their sessions in a portal that looks like your business, not a software vendor's.
Client management software for coaches, built around how coaching is sold
Workflow 1
Discovery call to paying client
A prospect books a session on your own booking page, picks a time from the slots you have opened and pays by card at checkout. A promo code can discount a first session or a launch offer, and Prexella re-checks the discount on the server so it cannot be tampered with. After paying, the client creates their portal account with the booking already attached.
Workflow 2
Packages instead of invoices
Sell a multi-session package that books weekly dates in one checkout, or let clients buy session credits in the portal and draw one down per session. Clients see their balance, and Prexella emails them when credits run low and before the final session of a package, so renewals happen without a sales email from you.
Workflow 3
Marketing next to the calendar
Record your Meta and Google ad results in the dashboard, plan video content with the scripting tools, and send newsletters to your client list. Each new booking records how the client heard about you, so you can see which channels fill your calendar.
- Online bookingPrexella is online booking software for therapists that lets new and returning clients choose a session, telehealth or in office, an open time and pay by card, on your own domain and without a phone call.
- Prepaid session creditsPrexella turns prepaid therapy sessions into a credit balance: clients buy credits or a package up front, every session they book draws from that balance, and the reminders to top up go out automatically.
- Client portalPrexella is client portal software that gives every client one place, on your domain, to book and reschedule, sign forms, pay, message you and complete check-ins between sessions.
- Built-in marketing suitePrexella builds marketing for therapy practice into the same system as your calendar: plan social posts, record and review your Meta and Google ad results, draft video scripts and send newsletters to clients, without a separate agency or app.
- ESIGN and UETA e-signaturesPrexella gives you e-signature for therapy intake forms built into the practice: clients sign intake, consent, telehealth and financial forms online, and each signature is stored with an ESIGN and UETA audit trail.
- Telehealth in the same calendarPrexella handles telehealth scheduling for therapists in the same calendar as in-office sessions: clients choose the visit type when they book, and the right video link reaches them by email and in their portal.
- White-label on your own domainPrexella is white-label practice management software: booking, the client portal and every email run on your own domain under your practice's name, on an instance that belongs to your practice alone.
Online booking takes card payment at checkout and never double-books a slot. Session credits let clients prepay. The marketing suite keeps ad results, video scripts and newsletters next to the calendar. Because Prexella is white-label, every touchpoint carries your brand.
No CPT codes: coaching runs on packages and card payments
Coaching is not billed to insurance, so Prexella's money tools for coaches are prepaid. Clients pay by card when they book, buy multi-session packages that schedule weekly dates in one checkout, or hold session credits in the portal that each completed session draws down. Promo codes handle launch offers and referrals. You see every payment and balance in Finances.
How Prexella compares with Practice Better
| Prexella | Practice Better | |
|---|---|---|
| Pricing model | One flat fee for the practice | Free plan; $35–$155/mo; extra practitioners $50/mo (Team) |
| Your own domain and branding | Yes, on every client-facing page and email | Portal branding and personalized URL (Plus) |
| Programs and courses | Packages and session credits; no course builder | Listed |
| Marketing tools | Marketing suite, video scripting, newsletter | Broadcast messaging; Mailchimp via $49/mo add-on |
| Telehealth | Scheduling and join links; video in your own tool | Video included from Starter |
Practice Better is built for programs, courses and nutrition practices and has a free plan. Prexella suits coaches who sell booked sessions and packages and want their own domain and marketing in one place. The full comparison is in Prexella vs Practice Better; Prexella vs Healthie covers another wellness option.
What your clients experience
Coaching is a relationship business, and the software your clients touch is part of that relationship. With Prexella, a new client lands on a booking page at your own domain, under your practice name, and sees your session types and package options with their prices. They pay by card, get a branded confirmation email, and create a portal account where their upcoming sessions, credit balance and messages live.
Between sessions they can message you inside the portal rather than by personal text, buy more credits when their balance runs low, and reschedule within the rules you set. Late cancellations inside 48 hours are applied to their credits automatically, so you do not have to enforce your policy by hand. The day before each session they get a reminder email, with the video link if the session is online.
For you, every client has one record: bookings, payments, credits, messages and signed agreements. When you sit down to plan a session, the history is in one place instead of across your inbox, a payment app and a spreadsheet.
Pricing
One flat fee for the business, not per coach. Request a demo for a quote.
Getting started
The switching guide covers moving clients from your current tools. If you also hold a clinical license, see the pages for therapists and counselors.
Most coaches move in one week: your session types, package options, promo codes and branding are set up on a call, you share the new booking link with existing clients, and new clients start there. Past payment history stays in your old tools for your records; new sessions, credits and payments live in Prexella from day one.
Frequently asked questions
Do I need to bill insurance to use Prexella?
No. Coaches use Prexella for booking, card payments, packages, credits and marketing. The superbill and insurance tools are there for clinicians and can be ignored.
Can I sell packages of sessions?
Yes. A package books weekly sessions in one checkout, and clients can also buy session credits in the portal. Prexella reminds clients before their final package session and when credits run low.
Can I run discounts or launch offers?
Yes. Create promo codes in the dashboard; clients enter them at checkout and the discount is validated on the server.
Will clients see Prexella's name?
No. Booking, the client portal and emails carry your name and domain.
Does Prexella host courses or group programs?
No. Prexella is built around booked sessions, packages and credits. If self-paced courses are central to your business, a program-focused tool such as Practice Better may suit you better.
See Prexella with your own workflow
A live, one-on-one walkthrough of scheduling, superbills, the client portal and marketing tools. Free, no obligation.