Tools
Therapist session rate calculator
Enter your goals and your week. The calculator shows the fee per session your practice needs to reach them.
Last updated 10/08/2026
Fee per session
$185
Sessions held per year
846
Gross revenue needed
$156,889
An estimate for planning, not tax or financial advice.
How the calculation works
- Sessions held = weeks worked × sessions per week × (1 − no-show rate)
- Gross revenue needed = take-home income ÷ (1 − tax rate) + business expenses
- Fee per session = gross revenue needed ÷ sessions held
Choosing realistic inputs
- Weeks worked: subtract vacation, holidays, sick days and continuing education. 44 to 48 is typical.
- Sessions per week: most full-time private-practice therapists hold 18 to 25 client sessions a week.
- No-show rate: if you do not track it yet, 5% to 10% is a reasonable starting estimate.
- Expenses: include software, rent, insurance, licensing, marketing, accounting and retirement.
Next steps
Compare the result with local rates for your credentials, then read how to set your therapy rates. Prepaid session credits and automatic reminders can lower your no-show rate, which lowers the fee you need.
Frequently asked questions
Does the calculator include taxes?
Yes. It grosses up your take-home goal by the estimated tax rate you enter.
Is this financial advice?
No. It is a planning estimate. Talk to an accountant about your situation.
See Prexella with your own workflow
A live, one-on-one walkthrough of scheduling, superbills, the client portal and marketing tools. Free, no obligation.