Practice Management Software for Private Practices in Tampa

The Tampa Bay market

Tampa Bay's private practices serve a fast-growing metro with a large military and veteran population around MacDill and many first responders. Median household income in Hillsborough County was $85,183 in 2024, above Florida's $77,735 (U.S. Census Bureau ACS 2024 via Census Reporter). Practices mix trauma-focused individual work, couples therapy and a steady flow of clients who want to pay privately and claim reimbursement.

Three Tampa workflows

Measurement-based care with screenings

Trauma and anxiety work benefits from tracking progress. Clients complete PHQ-9 and GAD-7 screenings in the portal; scores are calculated and saved to their record, and a positive PHQ-9 self-harm item routes them to the C-SSRS. You review results before the session instead of scoring paper forms.

Couples work across the bridges

Couples who live in St. Petersburg and work in Tampa often split sessions between office and video. Couples and individual sessions are separate session types with their own fees, both visit types share one calendar, and superbills can use 90847.

Florida Blue superbills at month end

Florida Blue is the state's largest commercial carrier (see the Florida page for the full insurer picture), so many Tampa superbills go there. Prexella builds each superbill from completed sessions with your NPI, EIN, Florida license number, ICD-10 codes and CPT codes suggested by session length. Ask clients to confirm their out-of-network benefit first.

Telehealth across the Bay

Each booking is telehealth or office in one calendar; telehealth clients get the join link in their reminder the day before, and superbills use place of service 10 or 02. Confirm the client's location at the start of every video session, especially with seasonal clients.

Setting up a Tampa practice

Tampa practices that come to Prexella usually start by mapping their session types: individual, couples, intake and any trauma-focused intensives, each with its own length and fee. Those appear on the booking page in the order you choose.

Next comes paperwork. Intake, informed consent, the privacy notice and telehealth consent are sent to new clients after booking and signed in the portal. The Forms tab shows who still has something outstanding.

Then billing. Add your NPI, EIN, Florida license number and taxonomy code to billing settings once. Prexella suggests CPT codes from each session's length (90834 for 45 minutes, 90837 for 60, and 90847 for couples sessions with the client present), and you confirm the ICD-10 diagnosis.

Finally, screenings. Decide which clients receive the PHQ-9 and GAD-7 and how often, and review the results on the client record before each session. For practices that work with first responders, that routine makes progress visible to clients who are often skeptical of therapy.

Moving from paper or a simple scheduler

Many Tampa clinicians come to Prexella from a basic scheduling app plus paper forms. The move is usually one setup call: services and fees, forms, booking rules, billing settings and branding. Existing clients receive the new booking link, new clients book there from day one, and old appointments finish in the previous tool. See how to switch.

Nearby

Florida licensing, telehealth registration, insurer and records rules are on the Florida page. Nearby metros: Orlando, Miami and Boca Raton.

Request a demo to see screenings, superbills and booking set up for your practice.